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Research Administrator I/II

Under the general direction of the Administrative Manager in the Stem Cell Program, Boston Children’s Hospital, this position will work closely with designated Principal Investigators to manage the pre and post-award functions for federal, state, corporate, and private foundation sponsored funds, subcontracts, and/or projects supported by discretionary and endowment funds. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct subrecipient monitoring as needed. May have signature authority on restricted funds.

This Research Administrator II will be responsible for:

  • Performing pre-award functions such as assisting Principal Investigators in completion of grant proposals, including budget development, drafting administrative sections, collecting materials, and obtaining institutional review/approval.
  • Performing post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approves purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements. Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
  • Assisting research staff in identifying sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
  • Working with appropriate central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot, and resolve matters.
  • Working with investigators to develop annual research/clinical trial budgets; reconciles monthly expenses to budget; forecasts over/under expenditures and provides regular status reports to the Principal Investigator. Performs other financial analysis as needed.

To qualify, you must have:

  • Bachelor’s degree and 2 years of Research Administration experience required or 4 years of Research Administration experience may substitute for degree.
  • Strong verbal and written communication skills.
  • Proficiency with Microsoft Office and database applications.
  • Ability to independently seek out answers from the appropriate federal compliance and regulatory resource(s) and/or the hospital technical expert(s).

This position is eligible for an Employee Referral Bonus.

Willing to consider candidates with less experience.

BCH offers competitive compensation and benefits.

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